Cost optimization

Your experts for optimizing indirect purchasing

We uncover hidden costs in indirect purchasing and turn them into potential savings.

In many companies in industry, trade or the service sector, indirect product groups such as marketing, IT, telecommunications, facility management, vehicle fleet, logistics or insurance have grown historically and are usually the responsibility of the specialist departments on a decentralized basis. Purchasing is often only marginally or not at all involved in the procurement processes.

Indirect costs, also known as overheads, often receive little attention, even though they tie up considerable purchasing volumes. Especially in the area of services, there is often a lack of transparency regarding costs and services. This is precisely where untapped savings potential lies dormant. Despite high volumes, there are usually only limited human resources available in indirect purchasing to leverage these in a targeted manner.

With over 17 years of experience and an international team of more than 3,500 purchasing experts, we know how to turn theory into practical success. We create transparency, identify optimization potential and work with you to develop individual measures to sustainably reduce your indirect costs.

We will get in touch with you within 24 hours!

Our expertise

in indirect purchasing is your competitive advantage.

The advantages of KLOEPFEL Consulting in indirect purchasing

Many years of specialization

> 0 years

With 17 years of cross-industry expertise, we specialize in indirect purchasing and connect purchasing and specialist departments in order to make well-founded and effective strategic decisions.

Flexibility & pragmatic implementation

0 %

With 17 years of cross-industry expertise, we specialize in indirect purchasing and connect purchasing and specialist departments in order to make well-founded and effective strategic decisions.

at eye level

0 %

We see ourselves as temporary colleagues and coaches and work directly with your internal purchasers to jointly develop solutions and implement them operationally.

Annual potential analyses

> 0

We carry out over 100 potential analyses every year to identify potential savings on the basis of detailed accounts payable and order data and offer the flexible option of a subsequent optimization project.

Money-back guarantee

0 %

Our remuneration is performance-based.
With a 100% money-back guarantee, we assure you of maximum transparency and fairness.
We are only remunerated if we achieve demonstrable savings.

We show you the optimization potential in indirect purchasing at a glance.

For our customers in indirect purchasing, this means in concrete terms:

Specialization

We are experts in various product groups such as IT & telecommunication, marketing or packaging materials. We also offer long-term support for individual topics.

Flexible implementation

We help you in indirect purchasing by flexibly tailoring the scope of the project to your requirements. Strategic or operational support is customized according to your objectives.

Potential analysis & optional optimization project

Our potential analysis includes benchmarking with industry standards and expert assessments as well as a transparent preparation of the cost structure in indirect purchasing.

Temporary colleagues and coaches

Our consultants support you with knowledge transfer and training for sustainable purchasing optimization and long-term savings. We also offer support with tenders, contract negotiations and requirements analyses. We also professionalize your contract and tender management through regular negotiations and tenders.

Performance-related remuneration

Our remuneration is performance-based. No savings, no fee. Kloepfel Consulting only earns when savings are demonstrably achieved. This means 0% financial risk for your company, as you only pay if we are successful. In this way, we ensure that your investment is always accompanied by concrete savings and successes.

Enter your headline here

Fields of action and main levers of optimization in indirect purchasing

Cost optimization

- Realization of direct savings: We implement targeted measures that enable immediately measurable and sustainable savings.
- Development of product group strategies: Together, we develop individual strategies to optimize your product groups.
- Bundling of purchasing volumes: By bundling internal requirements, we create a strong purchasing community with maximum negotiating power.
- Management of suppliers and risks: We analyze your supplier base, identify risks and ensure greater stability and transparency.
- Use of in-house category management: Our in-house category management ensures in-depth market knowledge and targeted control in all relevant areas.
- Long-term support: We accompany you in indirect purchasing, regardless of whether you need operational, strategic or ad-hoc support - we adapt flexibly to your requirements and are happy to support you over a longer period of time.

Digitization

- Digitalization of procurement processes: We drive the digitalization of your procurement processes in a targeted manner in order to automate workflows and future-proof your purchasing.
- Use of modern eProcurement tools: With eRfX, eAuctions and eCatalogues, we enable structured, digital and efficient handling of your procurement processes.
- Optimization of internal approval processes: We improve transparency and control through clear structures for approval, account assignment and budgeting for greater efficiency and security in day-to-day purchasing.
- Utilization of existing framework agreement conditions: Our existing framework agreement conditions for B and C parts can be used directly, enabling fast results, better conditions and minimal implementation hurdles.

Classic purchasing levers

- Direct negotiations with suppliers: We conduct targeted direct negotiations to quickly realize savings.
- Bundling of requirements: By bundling requirements, we increase your purchasing volumes and strengthen your negotiating position.
- Market analyses and structured tenders: We analyse the market and carry out targeted tenders to optimize suppliers.
- Supplier days and conventions: We organize regular supplier days and conventions to promote direct exchange with suppliers, build trust and strengthen cooperation.
- Consolidation of the supplier base: we specifically reduce the number of your suppliers in order to cut costs and simplify processes.
- Detailed cost structure analyses: We analyze the cost structure of your suppliers to reveal hidden potential.
- Global sourcing: We tap into international markets to improve quality, availability and the price-performance ratio.
- Use of auctions and game theory: We use auctions and game theory methods for objective decisions and the best possible prices.

KLOEPFEL Consulting has competence teams for all indirect product groups

IT & Telecommunications

5-15% typical savings

We support the optimization of software, service and infrastructure solutions by taking into account current needs, future developments and technologies. We also offer access to market-driven solutions and all methods of procurement optimization.

Telecommunications

- Mobile telephony
- Mobile telephony
- Landline telephony
- Call center
- Site networking

Network

- Network technology (WAN/LAN)
- Data center (server, SAN)
- Data center facility

Service

- IT services (consulting, development, projects)
- Client Services / IMAC
- External IT employees

Software

- Software licenses
- Software maintenance
- Software/service provision (cloud)

Hardware

- IT workstation
- Industrial PCs
- Office Printing
- Special Printing
- External Printing
- Production equipment (hand scanners, MDEs, label printers)

Operational mobility

5-15% typical savings

Whether a purchased fleet, travel, leasing contracts or mobility solutions, we provide you with transparent cost structures and implement savings potential in a targeted manner. We analyze contracts and processes to reduce inefficient expenditure and make your mobility strategy flexible and efficient. In this way, we reduce your overall costs and optimize your solution in the long term.

Vehicles

- Manufacturer agreement
- Leasing / Financing
- Services
- Fleet management
- Fuel procurement

Travel

- OBE (booking/billing tools)
- TMC (travel agency)
- hotels
- Car rental companies
- Payment service providers
- airlines

Job bike / mobile budget

- Provider of management tools

Marketing

7-25% typical savings

Marketing requirements are individual and often characterized by long-standing supplier relationships. The constant changes in digital channels often lead to differing contractual conditions and a large number of different suppliers. We help you to create transparency, identify potential savings and optimize your marketing costs and supplier structure in the long term. With our expertise, we ensure that your marketing resources and budgets are used efficiently and that operational and qualitative risks are minimized - from print to online.

Creative agencies

- Layout and design
- Content production

Media agencies

- Classic and online
- Print and digital

Trade fair construction and events

- Exhibition stands
- Event technology
- catering

Retail and POS equipment

- Digital Signage
- Store in store
- Displays

Print products

- Catalogs
- Brochures and sales literature
- Direct mailings

Promotional items

- Give-aways
- Give-aways

Advertising technology

- Large format printing
- Foil lettering
- Light boxes
- signs

Photo and video production

- Packshots
- Product photography
- UGC

Marketing logistics

- Fulfillment
- stores
- Packaging material

Repro and image processing

- Clipping
- Prepress
- DTP

Packaging and packaging aids

5-25% typical savings

Packaging materials represent a significant cost factor in many of our projects. The requirements vary depending on the product and demand (primary, secondary or tertiary packaging). Levers such as direct negotiations, benchmarks or tenders can regularly be used to achieve savings. Precise recording of specifications and market knowledge are crucial to finding sustainable and efficient solutions. We also secure long-term conditions and qualify new suppliers. We also support our customers in identifying product optimizations and reducing complexity.

Plastic packaging

- ampoules
- cups
- pouches
- Boxes/boxes
- Tins
- Packaging materials & packaging aids
- bottles
- Bottles
- Buckets/drums/canisters
- sleeves
- crates
- Transport packaging
- trays
- tubes

Glass packaging

- Ampoules
- Bottles
- flacons
- Packaging glass

Wooden packaging

- Boxes/boxes
- barrels
- Crates

Cardboard packaging

- Cups
- tins
- Folding boxes
- blanks

Metal packaging

- Aerosol cans made of aluminum
- Aerosol cans made of tinplate
- cups
- bags
- Boxes/boxes
- Buckets/drums/canisters
- sleeves
- crates
- Transport packaging
- Aluminum tubes
- tins

Paper packaging

- Cups
- bags
- Wrapping/wrapping paper
- sleeves
- Carrier bags/pockets

Packaging made from textiles, nonwovens and fabrics

- Nets
- Sacks
- Carrier bags/pouches

Packaging made from solid board

- tins
- Folding boxes
- sleeves
- drums
- blanks

Corrugated cardboard packaging

- Folding boxes
- crates
- Transport packaging
- trays
- blanks

Packaging made from composite packaging materials

- Cups
- bags
- cans
- Beverage packaging
- Carrier bags/pouches
- Tubes

Labels & Labels

- Hotmelt labels
- Wet glue labels
- RFID labels
- Shrink labels (sleeves)
- Self-adhesive labels
- Thermal transfer ribbons

Packaging material

- Adhesive tapes
- Adhesives/glue
- Packaging tapes
- Padding and filling material
- Dosing insert
- Edge protectors

Slides

- Shrink films
- stretch films
- VCI corrosion protection film

Pallets

- Plastic box pallets
- Box pallets made of metal
- Wooden pallets
- Plastic pallets
- Metal pallets
- Pallet collars
- Pallet securing aids

Packaging licensing

- Everything about packaging licensing

Facility management

6-14% typical savings

Facility management often includes services such as maintenance and machine cleaning, plant security, servicing or maintenance. These areas are often assigned unspecifically and develop over the years in the respective divisions or specialist departments, which leads to non-transparent costs. By clearly defining the scope of services, bundling and regularly evaluating performance, potential savings can be quickly identified and implemented.

Common sub-groups are

- Building and glass cleaning
- Machine cleaning
- Janitorial services/repairs
- Security and reception services
- Waste disposal
- Energy procurement
- Technical facility management
- Green maintenance and winter services
- Fire protection
- Construction services

Auxiliary and operating resources

5-15% typical savings

We optimize the procurement of auxiliary and operating materials that are essential for daily operations through targeted standardization, review of requirements/specifications, digitalization of processes and strategic bundling with high-performance suppliers. In doing so, we rely on optimized framework agreements that enable better conditions and long-term cost reductions. Through a transparent and efficient procurement strategy, we ensure that your employees have access to the materials they need at all times while avoiding unnecessary expenditure.

Personal protective equipment

- Head protection
- Eye and vision protection
- Foot and knee protection
- Hearing protection
- hand protection
- Respiratory protection
- Protective clothing
- Fall protection
- Skin protection

Laundry service

- Workwear
- Flat linen
- Rental linen

Factory equipment

- Office furniture
- Social room equipment
- Office equipment
- Occupational safety

Office supplies and accessories

- Office furniture
- Cleaning agents and cleaning equipment
- Washroom equipment
- Kitchen accessories

Storage equipment and accessories

- Storage shelves/cabinets
- Storage boxes/containers
- Transport equipment

Electrical material

- Cables and wires
- Installation of
- Building technology
- Industrial components

Lubricants/chemicals/tools

- Electric
- Non-electric
- Accessories

Logistics

8-17% typical savings

There is often great potential for savings in logistics, for example in freight costs due to a lack of bundling, in storage costs due to excessive stocks or in plant logistics due to inefficient processes. We analyze your order and delivery structures and optimize your existing logistics processes in order to set up your logistics in a holistic and future-oriented manner.

Common sub-groups are

- General cargo / LTL / FTL
- CEP / Special trips
- Sea and air freight
- Warehousing and intralogistics
- Customs & foreign trade
- Logistics digitization
- Logistics outsourcing

Insurance, personnel and consulting services

6-30% typical savings

We create complete transparency in complex and often opaque service categories such as insurance or employee leasing. Through targeted tenders, strategic negotiations and our extensive expertise, we enable you to achieve sustainable and tangible savings. Our customized approach ensures that your service providers are not only cost-efficient, but also meet the highest standards of performance and reliability.

Common sub-groups are

- Insurance
- Consulting/Services
- Payroll & financial accounting services
- Personnel placement/recruiting
- Temporary employment
- Interim management
- In-house outsourcing

Our successes speak speak for themselves.

See for yourself.

CASE STUDY

Optimization of insurance and broker costs

Book wholesale

Our client in the book wholesale industry had high insurance and brokerage costs as well as a non-compliant insurance program with existing gaps in coverage. The processes were inefficient and led to unnecessary costs.

The goal was to reduce insurance and broker costs, close coverage gaps and bring the insurance program into compliance. Through our work, savings of 35% on insurance costs and 70% on broker costs were realized.

Savings on brokerage costs

70%

Download the case study now.

CASE STUDY

Holistic optimization

Vehicle fleet and fleet management

Our client from the consumer goods and hospitality industry used its fleet of vehicles for both sales purposes and to motivate employees. The existing car policy was only minimally defined and there were no major customer contracts or framework agreements with manufacturers.

The aim was to review the leasing conditions in their entirety, identify potential savings and optimize processes via new framework agreements. By analyzing all costs and evaluating alternatives, savings of 9% were ultimately achieved with the existing supplier and 18% with an alternative provider.

Savings Alternative supplier

18%

Download the case study now.

CASE STUDY

Optimization of shopfitting materials

Our customer, a non-food discounter operating throughout Europe with around 4,000 stores, had a constantly high demand for shopfitting materials due to rebranding and expansion measures.

Among other things, the aim was to establish global sourcing and optimize the procurement strategy with regard to future expansion areas. The current service provider was evaluated and alternative sources of supply identified. In the end, savings of 10% were realized with the existing supplier and 27% with an alternative provider.

Savings Alternative supplier

27%

Download the case study now.

Your experts for optimizing indirect costs.

With over 17 years of experience and more than 1,000 successful projects, we are the experts in optimizing indirect costs. Our specialized competence teams cover all indirect product groups and deliver tailor-made solutions for every company.