Our client, an aerospace company, was six months away from the expiry of its Microsoft Enterprise Agreement (EA) and an initial Microsoft offer with +33% additional costs. In addition, there were scattered CSP contracts of individual national companies without central transparency. Objectives: LSP change, price defense, consolidation of all companies into one contract and upgrade from E3 to E5.
Procedure: Workshops on future license strategy, complete inventory, break-even calculation E3 + add-ons vs. E5, tenders for different contract constructs and direct negotiations with Microsoft to generate competition.
Result: 16% price reduction compared to the initial offer, inclusion of all companies in a joint EA, conversion to E5 with -12% costs compared to E3 + add-ons; cumulative -16% after consolidation of all companies. In addition: simplified governance (one contract, one reporting) and improved security/compliance functions through E5.