Digitization in purchasing – making your procurement fit for the future
Digitization in purchasing is the key lever for making procurement processes faster, more transparent, and more cost-efficient. From electronic order processing and AI-supported analyses to fully automated procurement workflows—as purchasing consultants, we support you in the digital transformation of your procurement. Our approach: no savings, no fee.
KLOEPFEL by EPSA – Your partner for digitalization in purchasing
Digital transformation in purchasing rarely fails because of technology—it fails because of implementation. As part of the EPSA GROUP, KLOEPFEL by EPSA combines in-depth purchasing expertise with digital know-how from over 2,000 projects. We don't just implement tools, we change processes and empower your teams. We work exclusively on a success basis and measure ourselves by the real savings we achieve for you.
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Digital procurement. Measurable results.
What does digitalization mean in purchasing?
Digitalization in purchasing involves the systematic introduction of digital technologies in all phases of the procurement process—from determining requirements and selecting suppliers to processing invoices. The aim is to replace manual, error-prone procedures with automated, data-driven processes. The focus is not on technology for its own sake, but on measurable improvements: shorter throughput times, greater transparency regarding purchasing volumes, and a better basis for decision-making.
Many companies already use individual digital tools, but often lack a comprehensive digital strategy for purchasing. Isolated solutions, media discontinuity, and poor data quality prevent them from realizing their full potential. This is precisely where our consulting services come in.
E-procurement – The basis of digital procurement
E-procurement forms the foundation of any purchasing digitization. Electronic procurement systems automate the entire purchase-to-pay process: from digital requisitioning and automated approval workflows to electronic invoice processing. The result is faster order cycles, less maverick buying, and complete process transparency.
Our consultants support you in selecting the right platform, configuring it to your company structures, and integrating it into existing ERP systems. We place particular emphasis on user acceptance—because even the best software is useless if it isn't used. We accompany the rollout until it is firmly established in day-to-day business.
Artificial Intelligence and Spend Analytics
Artificial intelligence is revolutionizing purchasing analysis. Using AI-supported spend analytics, we identify potential savings that remain hidden in traditional analyses. Automated classification of expenditure data, predictive analytics for price developments, and intelligent supplier evaluation make data-based decisions the rule rather than the exception.
With KLOEPFEL AI in Procurement, we rely on tried-and-tested AI applications that can be integrated into existing system landscapes. From automated contract review and intelligent tendering tools to real-time monitoring of supply chain risks, we provide the right AI applications for your purchasing department and empower your team to develop them further on their own.
NO SAVINGS, NO FEE
We take responsibility for results: even when digitizing your purchasing, you only pay for our consulting services based on the savings actually achieved. This model shows that we believe in what we do.
The six building blocks of purchasing digitization
Spending Analytics & Data Transparency
Without clean data, you can't make informed decisions. We create transparency across your entire purchasing volume through professional spend analysis—across all product groups, locations, and suppliers. This allows us to identify bundling potential, contract deviations, and hidden cost drivers.
E-procurement & purchase-to-pay
We implement end-to-end electronic procurement processes—from catalog procurement and automated approval workflows to e-invoicing. In combination with your ERP system, this results in seamless workflows that reduce process costs and ensure compliance.
Artificial intelligence
AI applications in procurement automate repetitive tasks and generate predictive insights. From intelligent supplier pre-selection and automated contract analysis to AI-supported price comparisons, we identify the most effective use cases for your organization.
Process automation & RPA
AI-supported document processing eliminates manual routine tasks in purchasing: invoice reading, master data cleansing, and contract review. With our own tools such as ProcureScan AI and FuzzyFusion, we automate error-prone processes and create the basis for clean, structured data in your ERP and CRM systems.
Digital tenders & awarding contracts
Digital tendering platforms speed up supplier selection and enable comparison. From eAuctions and RFx processes to dynamic award tools, we provide the tools and empower your team to use them independently.
Controlling & Dashboards
Real-time data instead of monthly Excel reports: With our 360-degree analytics and purchasing control solution, Einkaufstracker, buyers save an average of 80% of their reporting time. The tool is as easy to use as a smartphone and provides valuable insights and forecasts on savings, contract utilization, and supplier performance.
Cross-industry digitalization expertise
Our digitalization consultants bring experience from numerous industries to the table. Whetherautomotive,mechanical and plant engineering,pharmaceuticals and healthcare, orconsumer goods —we are familiar with the specific system landscapes, compliance requirements, and process characteristics of each industry and adapt our digitalization strategy accordingly.
This industry expertise enables us to transfer best practices across industries and avoid typical implementation errors from the outset. Over 2,000 successfully implemented projects demonstrate our implementation strength.
Our consulting approach: Pragmatic instead of PowerPoint
At KLOEPFEL by EPSA, we start with a comprehensivepotential analysis that clearly shows you where the greatest opportunities for digitalization lie in your purchasing department. We then work with your purchasing department to develop a pragmatic roadmap and implement it consistently—step by step, in a measurable and transparent manner.
Our consultants work directly in your company—side by side with your employees and IT teams. This ensures that digitalization has a lasting effect and that expertise remains anchored in your organization.
"We are happy to offer you a no-obligation consultation on the topic of digitalization in purchasing."
Frequently asked questions about digitization in purchasing:
What is meant by digitization in purchasing?
Digitalization in purchasing refers to the systematic introduction of digital technologies in all phases of the procurement process. This includes electronic ordering systems (e-procurement), AI-supported analyses, automated workflows, digital tendering platforms, and real-time dashboards. The aim is to automate manual processes, improve data quality, and enable informed decisions based on real-time data.
What are the advantages of digitalization in purchasing?
The main advantages are faster processes, lower costs through automation, greater transparency regarding purchasing volumes, better compliance through standardized procedures, and a data-based decision-making foundation. Companies that consistently digitize their purchasing processes achieve significantly lower process costs and shorter throughput times. For example, buyers save an average of 80% of their reporting time with our analytics solution, Purchasing Tracker.
What is e-procurement?
E-procurement stands for electronic procurement and describes the electronic handling of the entire procurement process. This includes digital catalogs, automated order approvals, electronic invoice processing, and the connection of suppliers to central platforms. E-procurement reduces process costs, minimizes errors, and creates end-to-end transparency.
How does artificial intelligence support purchasing?
AI in purchasing automates data-intensive tasks such as spend classification, contract analysis, and supplier evaluation. Predictive analytics forecast price developments and delivery risks. With our specialized AI task force, we support operational buyers directly in their day-to-day work and empower your team to use AI applications independently in their daily business. The greatest efficiency gains are achieved when AI takes over repetitive analysis tasks and buyers can concentrate on strategic negotiations.
How does a digitization project with KLOEPFEL by EPSA work?
We start with a potential analysis that evaluates your current process landscape, system architecture, and data quality. From this, we derive a prioritized roadmap. We then accompany the implementation—from tool selection and configuration to rollout and training of your employees. We work 100 percent on a success basis.
Further services relating to cost optimization at
Artificial intelligence
Procurement processes: Optimize purchasing
