KLOEPFEL ProcureIT
Many companies are under great time pressure in IT purchasing and struggle with the lack of an interface between IT and purchasing. While IT is focused on performance, procurement strives to make savings. Price increases, a lack of market knowledge and a lack of transparency regarding licenses, terms or assets make efficiency difficult.
KLOEPFEL ProcureIT is your solution for sustainable cost optimization in IT purchasing.
KLOEPFEL ProcureIT brings structure and efficiency to your IT procurement. We provide the necessary overview - we identify potential savings and support you in achieving the best purchasing conditions in order to reduce costs and optimize your IT procurement.
We will get in touch with you within 24 hours!
Maximize your IT savings
The advantages of KLOEPFEL ProcureIT
35 years of experience - Team ProcureIT
Our experienced ProcureIT team combines decades of expertise in consulting and extensive experience in the IT industry. With know-how from system houses, data centers, network operators, software providers and IT service providers, we use our knowledge in a targeted manner to optimize your IT costs in the long term.
360° support in IT purchasing
We accompany you from your requirements through procurement and the conclusion of the contract to
implementation and use. Our aim is to offer you a long-term and sustainable service - even after the IT procurement process has been completed. In this way, we ensure that the solutions we recommend retain their value in the long term and meet your expectations.
IT purchasing consultancy with market expertise
Successful IT procurement requires an in-depth understanding of your IT infrastructure. That's why we start every project with an open discussion at eye level with your IT management. Through regular tenders, we are always informed about market trends, conditions and provider offers in order to guarantee you the best solution at the best price.
Temporary colleagues
We see ourselves as your temporary colleagues and offer procurement consulting with a high level of IT understanding. We not only support you throughout the entire
procurement process, but also continue to provide you with advice and assistance after the IT procurement process has been completed. As part of your team, we bring our expertise to bear precisely when it is needed most.
KLOEPFEL Procure-IT
Our team of business people with IT expertise optimizes your IT costs
IT purchasing Project activity
We start with a comprehensive potential analysis to identify savings and optimization potential in your IT procurement. With in-depth market knowledge and targeted tenders, we negotiate the best conditions for you. But we go one step further: we support you throughout the entire implementation process, ensure smooth integration and maximize your economic success - from the initial analysis to successful implementation.
- Optimization of procurement costs: We optimize your procurement costs by analyzing the total cost of ownership (TCO), performing a targeted cost-benefit analysis and increasing efficiency. We maximize your savings by optimizing contract terms and identifying potential savings. Through economies of scale, benchmarking and effective supplier management, we ensure long-term cost benefits and stable business relationships.
- License cost optimization: We optimize your license costs through license consolidation and contract design to minimize unnecessary expenses and use your licenses efficiently. With the selection of suitable cloud and on-premises models and a usage analysis, we avoid over-licensing and optimize your subscription models for long-term savings.
- Sustainable optimization of processes & services: We optimize your processes through best practices and standardization to ensure consistent quality and continuous improvement. On this basis, we ensure that your technologies and procurement strategies remain sustainable and cost-efficient. Through targeted resource management, we increase efficiency and promote the sustainable use of personnel, technology and materials.
IT purchasing Line support
Would you like to set up IT purchasing or IT category management?
Our experts will be happy to support you with this challenge. We can take on strategic IT purchasing as well as IT category management or the management of an IT purchasing department, either partially or on an interim basis. We also offer you an operational service for IT procurement. We quickly integrate ourselves into your business processes and bring in-depth knowledge of the IT market as well as sound methodological expertise for projects and purchasing.
- IT purchasing management: We take over the management of your IT purchasing and control all relevant purchasing processes in an efficient and target-oriented manner. We ensure the strategic alignment and optimization of your IT procurement processes in order to achieve maximum cost benefits and efficiency.
- IT category management: We develop and implement customized IT category management that is tailored to the specific requirements of your IT categories. Through targeted market analyses and strategic partnerships, we optimize your procurement strategies and ensure long-term, sustainable cost reductions.
- Strategic IT purchasing: We design your strategic IT purchasing through a precise needs analysis and the selection of the best suppliers. Our aim is to optimize the procurement of your IT products and IT services in the long term and to help you secure competitive advantages through sustainable and cost-efficient solutions.
- Taking over operational purchasing activities: We support you in the operational handling of your IT procurements by taking over all administrative tasks. We quickly integrate ourselves into your existing business processes and guarantee efficient and error-free handling of daily purchasing activities.
Purchasing Digitization
Many companies face the challenge that historically grown structures and processes have become established over the years. Non-transparent contract situations, complex invoicing and ordering processes or new legal requirements are just a few examples where Kloepfel Consulting offers support. With tailor-made process descriptions and comprehensive knowledge of market-leading tool providers, we help you tooptimize your business processes efficiently.
- Establishment of contract management: We implement transparent and structured contract management with audit-proof filing, automatic reminders and ERP connection. This enables rapid budget planning and prevents maverick buying through standardized workflows.
- Introduction of an e-procurement solution: We implement an efficient e-procurement solution that contributes to the reduction of C-suppliers and the bundling of purchasing volumes. You benefit from pre-negotiated conditions and a reduction in administrative work - control remains in the purchasing department.
- Process digitization: We digitize your business processes holistically, from ordering processes and e-procurement to invoice management, including OCR scanning. This is how we increase efficiency and promote innovation.
Typical focal points in IT purchasing
How we optimize your IT procurement costs
We support you in optimizing IT procurement costs in various areas in a targeted manner. Our expertise includes the optimization of software, data centers & hosting, telecommunications, consulting & services and workplace solutions. Through in-depth market analysis and tailor-made procurement strategies, we help you to reduce costs, find the right technology partner and make long-term, future-proof investments.
Software
- Microsoft, VDI, backup, CAD, IBM, SAP licenses
- Benchmarking and conducting negotiations
- Cost optimization of maintenance and subscriptions with quasi-monopolists
Data Center & Hosting
- Benchmarking hosting costs
- Tender for Data Center Hardware (Server, Storage)
- Make-or-buy analysis
- Carry out the award process for data center outsourcing/operation
Telecommunications
- Benchmarking data network (MPLS/SDWAN)
- Mobile radio optimization
- Landline telephony
- Mobile devices
Consulting & Services
- IT service or work contracts
- Development of optimized framework agreements
- IMAC services
- SLA's
- Remarketing
Workplace
- Needs analysis, definition of useful life, financing and utilization concepts
- Tender (devices, prices, roll-out/back, service)
- Optimization of the print landscape and negotiation of full-service contracts
Customer successes that speak for themselves
Cloud Solution Provider - Setting up a new contract
Our client, a food company, was confronted with an announced 11% price increase from its CSP partner, poor consulting quality and the planned separation of Microsoft Teams from M365. The aim was to avoid the price increase as far as possible, reduce Microsoft costs, continue to license Teams in M365 E3 and find a partner with market-driven conditions and strong service. Procedure: Complete recording of all required licenses and service requirements, needs-based plan adjustment, tendering with selected providers and direct involvement of Microsoft. Result: 12% cost savings in the first year, license compliance, teams still licensed via M365 E3 (avoiding additional costs) and selection of a new CSP partner with a strong consulting focus. The complexity of management was reduced thanks to clear SLAs, standardized reporting and more stable account management.
Negotiation of Enterprise Agreement
Our client, an aerospace company, was six months away from the expiry of its Microsoft Enterprise Agreement (EA) and an initial Microsoft offer with +33% additional costs. In addition, there were scattered CSP contracts of individual national companies without central transparency. Objectives: LSP change, price defense, consolidation of all companies into one contract and upgrade from E3 to E5.
Procedure: Workshops on future license strategy, complete inventory, break-even calculation E3 + add-ons vs. E5, tenders for different contract constructs and direct negotiations with Microsoft to generate competition.
Result: 16% price reduction compared to the initial offer, inclusion of all companies in a joint EA, conversion to E5 with -12% costs compared to E3 + add-ons; cumulative -16% after consolidation of all companies. In addition: simplified governance (one contract, one reporting) and improved security/compliance functions through E5.
Document Management System
Our customer from the health and care sector had to implement a new document management system (DMS) at short notice, as "Datev DMS" was discontinued on December 31, 2023. Workshops, tendering and awarding had to be carried out within three months and a smooth migration of the old data had to be ensured.
The aim was to conclude a new contract with a capable partner and introduce the new system by the end of the year. The project was successfully completed and the total costs were 9% below the standard market level.
Your experts for cost optimization in IT purchasing
Marc Röver
"With our typical approach, which starts with an initial interview, we record the complexity of the IT organization and use this to develop the corresponding contracts, approaches and priorities for optimization."
Marc Röver has over 25 years of experience in the IT industry. Thanks to his many years in consulting, he is able to understand IT and its operational responsibility and to develop optimization approaches with regard to external costs together with his customers on an equal footing.
Henning Eßer
"With the toolbox of strategic purchasing and in-depth knowledge of IT markets, we support our customers from the definition of requirements and procurement to the conclusion of contracts and subsequent implementation."
Henning Eßer has been working at Kloepfel Consulting GmbH for almost 10 years and advises companies across all sectors. With a dual degree in IT management, he combines practical knowledge and academic expertise. For 7 years, his focus has been on consulting in the field of IT & telecommunications, especially in process digitization.
Matthias Schirm
"With tailored contract strategies and in-depth market analyses, we optimize your IT procurement costs and thus create opportunities for sustainable success.
sustainable success - efficient, transparent and forward-looking."
Matthias Schirm has over 15 years of experience in IT - from training as an IT specialist to consulting and IT sales to a bachelor's degree in
Business Informatics. His focus is on developing efficient, cost-effective IT solutions with a strategic vision.
Trust in the satisfaction of our customers
Satisfied customers
Optimize purchasing efficiently, quickly and sustainably now.
