Structure and process optimization

KLOEPFEL AI in Procurement

Optimizing purchasing processes with artificial intelligence

Procurement is changing. Companies that integrate AI into their processes secure long-term competitive advantages: Automation, increased efficiency and well-founded decisions turn every procurement department into a strategic lever for corporate success.

Take your shopping to the next level with AI!

With over 17 years of experience and an international team of over 3,500 procurement and AI experts, we know how to turn theory into practical success. Our references show: Together we reduce your costs and increase productivity sustainably.

In just 4 weeks, we deliver measurable results with our AI potential analysis - practical, individual and sustainable. Whether process optimization, software integration or training your teams, we turn your procurement into a strategic success factor.

Let's work together to future-proof your purchasing processes before the next crisis jeopardizes your supply chain.

We will get in touch with you within 24 hours!

AI turns procurement into a strategic lever for corporate success

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AI consulting from KLOEPFEL Consulting at a glance

Over 17 years of practical experience

Expertise in AI & purchasing

We know exactly how artificial intelligence makes procurement more efficient from our own numerous projects and from working with our customers. With our many years of experience in AI and procurement, we combine concentrated knowledge from both areas so that our customers can benefit to the maximum.

AI enabler in purchasing

As personal AI experts, we support you directly in your day-to-day work and enable you to make purchasing more efficient. With our help, you can successfully integrate AI into your processes, increasing your effectiveness and your standing as a buyer in the company.

Interdisciplinary team

Our team brings together experts in business mathematics, programming, purchasing and business psychology to offer you a holistic solution and master your challenges from different perspectives.

Three modules of AI integration in purchasing

Best Practices

We use AI ourselves. We combine this knowledge with insights from customer projects to offer you best practices. We also develop customized solutions according to your individual needs. We analyze your processes independently of providers and recommend what you really need.

Development

We develop customized AI software solutions that are specifically tailored to the needs of your purchasing department. Through an individual analysis of your processes, we create efficient, practical solutions that optimize your workflows and make you more efficient.

Optimization

With our specialized AI task force, we support you in regular meetings and enable your team to use AI efficiently in purchasing. In this way, we ensure that the implementation runs smoothly and that you quickly benefit from the advantages of AI.

With artificial intelligence

discover the full potential of your purchasing processes.

AI potential analysis

We analyze your processes, identify potential for optimization and provide you with an actionable roadmap.

- Analysis of your processes: Together we identify time-consuming, repetitive and error-prone tasks.
- Potential assessment: We assess optimization opportunities in terms of costs, quality and efficiency.
- Process mapping and workshop: We develop initial solutions together in one-on-one meetings and main process mapping.
- Software development and test phase: At least one MVP (Minimum Viable Product) developed individually for you is provided and tested by your team.
- Presentation of analysis results and recommendation for action: Gain insights into the maturity level of your company and a holistic strategy with concrete next steps.
- Measurable results in just 4 weeks!

AI workshops in purchasing

We offer customized AI workshops for procurement that help your team to understand and directly apply the potential of artificial intelligence.

- Understanding and applying AI: In our workshops, you will learn what artificial intelligence (AI) can do, what it cannot do and how to use AI effectively in procurement. We provide a clear overview of which tasks can be improved or automated using AI and how you can make the best use of the technology.
- Identifying relevant fields of application: Together with you, we identify the appropriate topics and challenges in your procurement department where AI offers real added value. We show you how you can tackle these topics in a targeted manner and successfully integrate them into your daily processes.
- Practical tools & methods: Our workshops offer practical examples such as the analysis of negotiation processes and the optimization of supplier relationships in order to apply AI specifically in purchasing. You will receive concrete tools and methods that you can implement directly in your day-to-day work.

Support for your AI task force

We continue to support you even after the implementation of AI. Through regular meetings, we guarantee continuous support to ensure that your employees use the technology efficiently in purchasing.

- AI task force: We set up a specialized AI task force and continue to support you even after the AI has been implemented. In this way, we ensure that your employees have competent AI support at their side at all times.
- Strategy by experts: Our team of business mathematicians, software developers, procurement experts and business psychologists precisely assesses the strengths and weaknesses of AI solutions and develops a tailored, vendor-independent strategy for your company.
- Practice & empowerment: With our experience from comparable projects in medium-sized companies, we implement AI solutions in a practical way and involve your employees in a targeted manner to ensure sustainable use of the new systems.

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Our AI tools
and use cases

FuzzyFusion

Duplicate removal

Our AI-based solution eliminates tedious duplicates in ERP and CRM systems, which is a common problem and can lead to incorrect evaluations and production bottlenecks. Using state-of-the-art fuzzy matching algorithms such as Levenshtein, Jaro-Winkler and RapidFuzz, the software recognizes even minor write variants and precisely merges relevant data.

Precise duplicate matching

- Use of advanced algorithms (Levenshtein, Jaro-Winkler, RapidFuzz)
- Detection of even minor write variants

Individual customizability

- Configurable threshold values and search procedures
- Customized solutions for every customer

Intuitive user interface

- Clear dashboard for manually checking assignments
- Simple integration via Excel import/export and direct connection to

Efficiency and cost reduction

- Automation of error-prone manual processes
- Minimization of production bottlenecks through error-free data

Expertise in AI

- Combination of state-of-the-art AI technology and in-depth industry knowledge
- Perfect match for managing directors and purchasing managers in SMEs

ProcureScan AI

Invoice reading

Without our solution, many companies still process invoices, orders and delivery bills manually, which is an error-prone and time-consuming process. With ProcureScan AI, we digitize and optimize the document flow: Our software converts different file formats such as PDF, image, Word or PPT into structured data. Advanced image enhancement, precise OCR and LLM analysis ensure that relevant information is extracted accurately. This not only saves you time and money, but also gives you full transparency in purchasing.

Automated document processing

Captures invoices, orders & delivery bills from various formats (PDF, image, Word, PPT).

Advanced image optimization

Denoising, deskewing, contrast enhancement and automatic rotation correction for optimum OCR results.

AI-supported analysis

Integrated LLM technology extracts and structures all relevant data (supplier, invoice number, items, etc.).

Flexible data exports

Direct export to Excel or connection to existing databases

Transparency & efficiency

Significant time savings, cost reductions and improved purchasing processes.

Individual customizability

Perfectly tailored to the specific needs of your company.

ContractInsight

Contract analysis

Efficiency in purchasing through intelligent automation: Traditional contract checks cost time and resources. Our ContractInsight solves this problem by automatically reading and analyzing contracts in all common formats and exporting relevant information in a structured manner. AI-supported processes give you a clear overview, from terms to prices, and enable you to make informed decisions. Discover how digital transformation can revolutionize your purchasing processes!

Automatic error handling

Detection of faulty imports and relocation to a separate error directory

Table extraction

Intelligent recognition and serialization of tables from images and PDF pages

Progress monitoring & logging

Detailed status reports and log files for process traceability

Individual parameterization

Customizable language settings, margin thresholds and other parameters to achieve optimal results

API integration

Seamless connection to existing IT systems for automated workflows

Your experts for Artificial intelligence in purchasing

Cross-industry & interdisciplinary

Our AI team is made up of experts from a wide range of disciplines, including business mathematicians, programmers, purchasers and business psychologists. This interdisciplinary composition enables us to work across industries and develop customized solutions based on comprehensive expertise.