Holistic Transformation in Procurement
For companies that want to sustainably transform their procurement into a value generator.
Digitalisation, volatile markets, and new regulations are challenging procurement like never before. Many companies have already invested in software, yet instead of efficiency, new complexities are arising. Systems do not communicate with each other, processes remain rigid. AI is ubiquitous, but its potential often remains untapped because it is unclear how it can be effectively integrated and used for genuine relief.
At the same time, supply chains are becoming more unstable and statutory requirements around sustainability are becoming stricter. Companies that want to shop sustainably for the future need more than piecemeal solutions – they need transformation.
KLOEPFEL by EPSA – consulting helps with this. With capacity, experience, and the big picture, we make your procurement resilient, scalable, and strategically aligned. So that pressure turns into new strength.
We will contact you within 24 hours!
Turn your shopping into a value generator through targeted transformation
Over 17 years of practical experience
With over 17 years of project experience and an international network of more than 5,000 procurement experts, we know how to translate in-depth expertise into measurable results. Our references prove it: together, we sustainably reduce costs and increase productivity.
Transformation for SMEs
Our transformation approaches are specifically tailored to the needs of the mid-market – realistic, pragmatic, and effective. Instead of working with a corporate perspective, we develop solutions that are genuinely implementable and create real added value for the mid-market.
Transformation without resource constraints
We are creating the capabilities that companies often lack for their necessary transformation, thus driving change significantly faster. This enables sustainable change without burdening internal resources.
Solutions for scalable supply chains
Our solutions ensure a scalable and resilient supply chain that functions reliably even in volatile and unstable supply chains. Through targeted transformation, we sustainably safeguard procurement and logistics against risks.
Increase the value of your purchase with bespoke transformation strategies
Transformation in Procurement with the 6-Pillar Model
In procurement, we work according to the tried-and-tested 6-pillar model from KLOEPFEL by EPSA – consulting. This holistic approach ensures that all critical areas – from strategy and organisation to processes and employee development – are incorporated into your projects. This creates the foundation for sustainable efficiency increases, clear responsibilities, and stable, future-proof structures.
LOCATION DETERMINATION IN PURCHASING
- Objective Clear, measurable purchasing objectives are defined, aligned with cost, quality, security of supply, and sustainability.
- Purchasing Strategy We are checking whether the purchasing strategy fits with the overarching corporate strategy and optimally supports it.
- WG Strategies & Sourcing Concept Specific strategies for individual product groups and sourcing concepts are developed. Goals and measures are defined for each product group and incorporated into an annual roadmap. This creates a clear plan for strategic procurement.
- Controlling/Implementation All measures are integrated into a clear plan for strategic purchasing, the success of which is regularly measured and reported. The goal is purchasing that actively contributes to company development and continuously improves.
- Positioning It is analysed how purchasing is embedded within the company, whether it is strategically integrated, and what contribution it makes to the company's success.
- Governance & Organisational and Process Structures We assess governance structures, decision-making processes, and organisational setup and workflows. The aim is a clearly managed, efficiently organised purchasing function with unambiguous roles and responsibilities.
- Size & Scaling We are checking whether the purchasing department is correctly staffed and organised, both for current requirements and for future growth.
- Principles & Guidelines Clear principles and guidelines are defined so that purchasing can act effectively and be fit for the future. Only in this way can purchasing react flexibly to new requirements and create added value.
- Management processes We review strategic planning and steering processes in procurement and create clear structures for goal achievement, prioritisation, and implementation.
- Core processes (WGM, S2C, P2P) Category management, supplier management, source-to-contract and purchase-to-pay are analysed based on best practices to determine if they are designed efficiently, effectively, automatable and scalable.
- Support processes: We also optimise support processes such as contract management, risk analyses, and compliance to achieve excellence in procurement.
- Risk Analysis & Compliance Risk early detection and compliance are central levers for sustainable purchasing success. We systematically integrate them into the process landscape.
- Excellence Process excellence is not an end in itself: it creates the foundation for transparency, controllability, and measurable value contribution in procurement.
- Roles, Competencies & Development We define clear roles within procurement, identify competency requirements, and actively promote development and training.
- Objectives and Personal Development Reviews Through structured goal discussions and regular feedback, we create transparency, motivation, and direction for personal development.
- Culture & Knowledge Management We foster an open, collaborative culture and establish systematic knowledge management as the foundation for continuous learning.
- Innovation Management An environment where ideas are given space, innovation is specifically promoted, and new approaches can be implemented swiftly forms the foundation for future-proof procurement.
- Degree of digitalisation and automation: We are analysing the current state of digitalisation and automation in procurement and identifying potential for increased efficiency through targeted use of technology.
- Strategy & Portfolio Management A clear digitalisation strategy and a structured tool portfolio are crucial for implementing technological developments in a targeted and economical way.
- Selection & Implementation of Tools: We assist with the selection of suitable systems and provide practical support during implementation, ensuring that digital solutions create real added value in day-to-day business.
- AI Quick Wins Artificial intelligence enables rapid and tangible improvements, for example through automated data analyses, more precise forecasts, or intelligent support for purchasing decisions.
- Data transparency: We create understandable data structures, thereby ensuring clarity in the purchasing process – as a basis for well-informed decisions.
- Performance Measurement & KPIs: Key figures make performance measurable, reveal potential for optimisation, and enable targeted management.
- Control tools Using modern control tools, we plan, analyse and manage procurement efficiently, flexibly and based on data.
- Goal definition & Continuous Improvement (CI) Through clearly defined goals and a structured continuous improvement process, we will continuously develop purchasing. This ensures measurable and sustainable progress.
In 3 steps to your transformation
Location determination & Analysis
- Transparent Maturity Assessment using the 6-Pillar Model
- Benchmarking & Potential Identification
- Developing a bespoke roadmap
3-4 weeks
Definition, Planning & Scoping
- Joint objective setting
- Systematic priority setting
- Detailed resource and time planning
1-2 weeks
Implementation, Change & Coaching
- Accompanying the implementation of measures
- Development and implementation of a change concept
- Coaching and sustainable integration within the company
3-9 months
Customer successes that speak for themselves:
Procurement Transformation
Our client, a leading beverage manufacturer (anonymised), transformed its procurement from manual, Excel-based processes with media breaks to a data-driven, digitally integrated function. Initial situation: lack of transparency and strategy, poor integration with production, logistics, and sales, high complexity due to temperature-controlled supply chains. Objectives: increase efficiency through digitalisation, strategic realignment based on robust data, cross-functional collaboration, and quick wins.
Approach: Situation analysis via online surveys and interviews, definition of clear objectives/fields of action, implementation of digital tools (ERP integration, Spend Cube), initial category strategies (e.g., packaging, raw materials), workshops and on-the-job training, KPI set with controlling. Levers: Market transparency, systematic supplier evaluation, structured action plans.
Results: Lead times −25 to −27 %(prospectively up to −35 %) through system integration and process automation. Savings: Packaging up to −9 %, „red fruit“ up to −7 % . Additionally improved demand planning, more stable supply chains, and noticeably less food waste. Sales argumentation and controlling benefit from reliable, accessible data.
Your experts for transformation in procurement
KLOEPFEL by EPSA – consulting is part of the international EPSA Group, one of the leading procurement and supply chain consultancies in Europe with over 3,500 experts.
Our dedicated team will guide you through the entire procurement transformation with comprehensive expertise and passion.
Our holistic approach combines all relevant dimensions and creates measurable efficiency improvements, clear responsibilities, and future-proof structures for procurement that generates real value.
Trust our customers' satisfaction.
Satisfied customers
Transform purchasing efficiently, quickly, and sustainably.